Minutes: December 04 Committee Meeting
[Date: 16 December 2004]
Retford Business Club
Minutes of Meeting held at Bay Tree
16th December 2004
Present
Siobhan Hitchings - Rope Assemblies
Coleen Edwards - SSI Limited
James Pinchbeck - Streets
Sue Natrass - Business Link
Garry Throw - Business Link
Peter Swallow -
James Helliwell - H J Helliwell & Sons
Pam Barnsdale - Bolham Manor
Roger Flack - Gold Financial
Pamela Hardy - IT Men Limited
Apologies - None
Minutes of Previous Meeting
Siobhan acknowledged that there appeared to be some confusion in respect of the last meeting concerning Coleen’s position as Secretary. What was discussed and agreed was that due to the busy schedule of all concerned, it would be appropriate for both Coleen and Siobhan to have someone to act as a substitute in their absence. This was for a period of absence only and on a temporary basis. The issue of Pam Hardy taking over the role as Secretary on a permanent basis was not discussed or agreed. However, in light of the above, James Helliwell is to act in Siobhan’s absence (seconded by Coleen) and Pam Hardy is to act as substitute in the absence of Coleen (seconded by Pam Barnsdale)
The minutes of the previous meeting (Friday 12th November 2004) are now accordingly amended in respect of the above issue.
Committee Structure
It was agreed that Gary Throw is to e-mail the Aims and objectives to all committee members. Discussion took place in respect of finances and the banking arrangements for the club. James Pinchbeck is to deal with this matter.
It was agreed that five members would form the quorum in respect of any voting issues.
We have an interested party from the Retail sector; a representative from Greenwoods will be attending the meeting on 14th January 2005.
Web – site/Logo
There was discussion in respect of funding and sponsorship of the Retford Business Club Web-site. Streets have offered to sponsor the site. Pam Barnsdale to look at grants from the Local Area Forum.
The web site is now registered as dot.com.
Peter and James have worked very hard in respect of the logo for the Business club and the rest of the committee were shown a presentation of suitable logos. Logo number 5 was chosen as the most suitable.
In order for the web site to be more effective, we would require links into other local web sites. Sue Natrass explained that there would be a link from Business Link’s web site to the Retford Business Club.
The web site is not yet complete and the committee need to agree how the web site is formulated, what information is required on the web site etc. It was agreed that all committee members were to e-mail their thoughts and comments in respect of the site to James. A select committee (James Pinchbeck, Peter, Coleen & Siobhan) would look at all the comments and will hold a meeting after the Christmas break to finalise the web-site content/structure.
Thanks were given to both Peter and James for their hard work.
Registration of Club
Gary Throw is still working on the registration of the club and is to work with James to organise the finer details.
Meeting 14th January 2005
Siobhan has invited Mike Quigley and the Mayor to attend. She is to contact Roger Ransom to ascertain if he will be attending.
Sue Natrass to organise cards for those attending the meeting. It was further pointed out that the meetings were not a net working event, however, anyone wishing to bring company literature would be allowed to do so.
The Police will be in attendance at this meeting. Also the BEST lorry will be there from about 7.00 am to early afternoon.
Anyone attending the meeting will be asked to pay £2.00. James Pinchbeck to assist in the collection of monies. Sandwiches will be supplied, James Pinchbeck to arrange payment.
Siobhan asked for volunteers to chair this meeting, everyone suddenly went quiet. Siobhan will chair this meeting, however, it was decided that everyone would take turns.
Discussion in respect of topics for the next meeting included Traffic Management the Highways Agency and Post Office.
A.O.B.
Although Sue Natrass is still responsible for Bassetlaw, she is now involved with a rural project. She is to forward a programme of events in the local area to committee members.
Coleen suggested that the Business Club adopt a local charity. Discussion took place in respect of the local Hospice. It was agreed that the Club would adopt this charity and Siobhan is arrange for Ian to address the members at our next meeting which is to be held on Friday 11th February 2005 at the Bay Tree. Coleen has offered to host a charity raising function for the hospice at her home.
Thanks were given to Pam Hardy for arranging a lovely breakfast. As a result, all future committee meetings will be held at the Bay Tree.
Date of Next Meeting
Committee Meeting - 11th February 2005
Retford Business Club - 15th April 2005
